School Refund Policy

If a student withdraws from a program, with the correct notification, the following refund policy will apply:

All refunds are less $100.00 administrative process fee and less the budgeted cost of any books, supplies, equipment, or other tangible items not returned to the school in “as new” condition. Books and supplies will remain the property of the student.

All monies in excess of above charges will be refunded. Refunds will be made within 30 days of the date the Treasurer’s Office receives notification of cancellation and/or withdrawal.

Period of Enrollment is based on weeks, or any portion of a week. Should a student attend any portion of a week, then the entire week shall be considered in the refund calculation.

 Refund Policy – Title IV Aid

Refunds to the financial aid programs (PELL/STAFFORD/PLUS) will be made according to the Federal Return of Title IV Funds Policy and will generally be based upon number of weeks and/or hours the student attended. Students may be required to repay Pell grant/Student Loan funds received for attendance in addition to any funds required to be returned by the school.

If a student has completed more than 60% of the payment period, he or she is considered to have earned 100% of the Title IV grand and loan aid received for the payment period. In this case, no funds need to be returned to the Title IV aid programs.

However, if a student withdraws before completing more than 60% of the payment period or period of enrollment, the amount of any Title IV loan and grant aid the student received for the payment period must be recalculated to reflect the portion of the payment period that he or she completed prior to withdrawal. The unearned Title IV loan and grand aid for the percentage of the payment period not completed must be returned to the applicable Title IV aid programs.

Students in a full-time program receiving Title IV aid will receive a refund based on percentage of hours completed. Calculation is determined by:

Hours Scheduled to Completed

Total Hours in the Payment Period   =   %

If 60% or less the calculation, the calculation will determine the percentage of aid earned for the payment period. If the percentage is more than 60%, the student has earned all of the Title IV disbursed for the payment period. The Title IV refund policy could result in the school and the student owing a Federal refund to the U.S. Department of Education.

Absentee hours excused or not excused cannot be used in calculating the percentage. Funds will be returned in the following order Subsidized Loan, Unsubsidized Loan, PLUS Loan, and Federal Pell Grant

After Title IV Policy has been applied, the school refund policy will take effect and all amount owed will be invoiced to student. See Payment of Fees for the school collection policy and procedures.Determining the Amount of Unearned Aid to be returned – The calculated percentage of the payment period or period of enrollment completed becomes the percentage of the Title IV aid that the student has earned. The total Title IV aid disbursed to the student or that could have been disbursed to the student, minus the amount of Title IV aid earned by the student yields the amount of Title IV loan and grant aid that is unearned and that must be returned.

NOTE: Financial assistance is available from various local, State and Federal sources. While the Adult Center will assist students in any possible manner, the ultimate responsibility for pursuing funding sources, making application, and meeting obligations is that of the student.