Satisfactory Academic Progress Policy

Satisfactory Academic Progress Policy

Satisfactory Academic Progress
In order to receive financial aid students must maintain Satisfactory Academic Progress (SAP) according to the following standards:
• Attendance: Student must maintain a cumulative 90% attendance percentage.
• Grade: Students must maintain a cumulative grade average of 70%
• Maximum Time frame to Complete: Students must complete within 110% of the normal length of the program to remain on aid. For example, if a program takes 900 hours to complete the maximum time frame would be 990 hours at the same pace of the normal program hours.
Official Check of Attendance and Grades for SAP:
Attendance and Grades are checked at the end of each payment period. For example in a 900 hour program, the official check date is at the end of 450 hours.
 
First disbursement – Requires student to have attended the first 30 days.
 
Subsequent Disbursements – student must be meeting the SAP policy for both attendance and grades. If the student is not meeting SAP they will be placed on Probation, the aid will not be disbursed until the student achieves SAP or wins an appeal (see appeal later in this section). A student who becomes ineligible for aid will be responsible for paying all fees that were not covered by financial aid.
 
Probation Status
If a student is not meeting SAP, he/she will be placed on probation status and will lose eligibility for Title IV funding. However, if the student submits a written appeal and the school accepts appeal, the student will be allowed additional evaluation period and probationary status.
 
Remedial Courses
Mid-East CTC - Adult Education does not grant credit for remedial courses.
 
Withdrawal
If a student withdrawals and the award is reduced to an amount that will not cover tuition and fees, a student must pay the balance due. Withdrawal must be in writing to the Financial Aid Office to be considered in “good standing”. Note: the term “withdrawal” defines “any” reason for a student leaving school, whether it is initiated by the student or by the school.
 
SAP Appeal
A student may submit an appeal in the form of a letter along with any supporting documentation to the Adult Director describing circumstances beyond the student’s control that may have caused a failure to meet the satisfactory progress standards. The Adult Director will make a determination of the appeal will be made within two weeks. Cases will be reviewed on an individual basis and the student will be notified of his/her appeal results. If the appeal is approved financial aid will be reinstated.
 
Reinstatement
Students are permitted to withdraw and return to the same program one time.
Financial aid may not be available upon return to the program, depending on academic progress at time of withdrawal and the time frame in which the student returns.
A student who is not receiving aid due to unsatisfactory progress will have their aid reinstated only when the student is meeting the standard or wins an appeal. A student who becomes ineligible for aid will be responsible for paying all fees that were not covered by financial aid.
 
Special Circumstances
The EFC formula is basically the same for all applicants and prior year income is used in the calculation. The financial aid officer has the authority on a case by case basis to adjust certain data elements for a student with special or unusual circumstances. Some examples would be a layoff, unusually high medical or tuition bills, etc. If you feel that you have a special circumstance please contact the financial aid office to discuss your situation and find out what documentation is needed. After reviewing all documentation the financial aid office will make a decision to approve or deny your request. The decision is final and cannot be appealed to the Federal Department of Education. Please note that the use of professional judgment is allowed but not required. 
 
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